Careers


Join Our Team

For questions or to apply please submit resume and cover letter to: applicants@ultrapro.com.
Subject line should reference the positon(s) you are applying to.
 
 

POSITION TITLE:

Key Account Manager

REPORTS TO:

Sales Operations Manager

LOCATION:

City of Commerce, CA
In-Office Position

POSITION

Full Time Exempt: $62,400 - $65,000

Essential Duties & Responsibilities

Job Description

  • You will oversee, support, and manage an assigned group of customers
  • Collaborate with your team to drive sales growth and meet monthly and yearly sales goals
  • Cold calling and new customer acquisition are NOT part of this position.

Responsibilities Include

  • Managing account functions including but not limited to inventory allocations, discrepancies, back orders, purchase orders, credit memos, logistics, invoicing, and shipping
  • Receive orders, allocate, and schedule to ship within 48 hours
  • Follow up with shipping or other relevant departments daily to ensure orders are on time
  • Communicate with global customers to maximize sales and evaluate growth opportunities to promote new sales (must be available to work with multiple times zones via emails, calls, text, web, etc)
  • Maintain all job-related documentation including but not limited to emails, manifests, customer profiles, etc.
  • Be well versed in all company systems, procedures, and software
  • Develop, negotiate, and execute promotional programs to move excess, and slow-moving inventory
  • Generate and analyze monthly reports and forecasts to grow sales and ensure account profitability
  • Attain full knowledge of Ultra PRO’s product portfolio and deep understanding of industries and markets that the company operates within
  • Attend industry trade shows to address customer concerns, meet/greet/develop relationships with distributor customers and represent Ultra PRO in a professional and knowledgeable manner
  • Additional job duties as assigned by management

Qualifications

  • Knowledge of the trading card, tabletop gaming and/or collectibles industry is strongly preferred
  • Minimum three years of relevant professional experience in sales, management, or client services preferred
  • Strong mathematical, analytical, and sales forecasting skills
  • Ability to travel domestically and internationally

 



POSITION TITLE:

Sales Operations Manager

REPORTS TO:

Global Sales Director, Accessories

LOCATION:

City of Commerce, CA
In-Office Position

POSITION

Full Time Exempt: $72,000-76,000

Essential Duties & Responsibilities

Job Description
  • You will oversee, train, and mentor a small team of key account managers. Each associate works with a fixed group of distributors and manages the sales process of each order for the assigned distributor
  • Collaborate and drive your team's sales growth to meet monthly and yearly sales goals
  • Cold calling, lead generation, and new customer acquisition are not part of this position.
Responsibilities Include
  • Working with your team and other departments to ensure efficiency and accuracy of: order processing, inventory allocations, shipments, invoicing, credit memos, and sales solicitations
  • Maintain up to date and accurate knowledge of company products and market trends
  • Attend internal meetings to update other departments on current sales and trends
  • Attend external meetings to discuss challenges, offer solutions, and grow individual accounts
  • Maintain appropriate inventory levels by anticipating needs and finding solutions for slow moving stock
  • Maintain excellent proficiency in company software and systems, including ERP/MRP, B2B, Dropbox, Demand Solutions and any other software as directed by senior management
  • Create and maintain documentation on sales processes, policies, and create/provide relevant sales training material to assist with onboarding new sales talent
Qualifications
  • Bachelor’s degree required; technical or business-related field preferred
  • Minimum three years of relevant professional experience in sales, management and/or operations
  • Knowledge of the trading cards, tabletop gaming and/or collectibles industry preferred
  • Proficiency with Google Suit and Microsoft Office
  • Strong attention to detail and superior organizational skills
  • An ability to initiate and build relationships with people in an open, friendly, and accepting manner
  • Comfort with adapting and adjusting to multiple demands, shifting priorities, ambiguity, and rapid change

 

 

POSITION TITLE:

Procurement Specialist

REPORTS TO:

Purchasing Manager

LOCATION:

City of Commerce, CA
In-Office Position

POSITION

Full Time Exempt: $72,500

 

Primary Duties & Responsibilities
  • Review MRP, sort by assigned vendor and utilize MRP along with B2B and historical data to ensure forecast /sales requirements are met.
  • Issue purchase orders based on demand, provide all PO’s with backup documents to support buy to Purchasing Manager for review and approval.
  • Prepare, scan, send and receive purchase order by assigned vendor; once confirmed file with complete back up documents in designated filing drawers in purchasing department.
  • Print, review, verify shipping documents by assigned vendor, update status in reflections and work together with other buyers to collectively maintain the international inbound container spreadsheet.
  • Review assigned vendor shipping plan(s) and update ETAs in reflections accordingly; email vendor if any shipping plan discrepancies.
  • Liaison for proformas, ensure timely placement of PO and review weekly all outstanding POs for assigned vendor.
  • Responsible for preparing weekly purchasing department Open Order Report and emailing to the team.
  • Assist with international calls to vendors as assigned by Purchasing Manager.
  • Receive NCR for assigned vendor, review for accuracy and if necessary prepare debit/credit/return authorization for Purchasing Manager approval before sending to vendor.
  • Responsible for reviewing assigned vendors on purchasing department reports; including but not limited to; open order report, daily past due report, inbound container report
  • All other duties, responsibility, reports, projects as assigned by Purchasing Manager.
Essential Duties & Other Responsibilities
  • Inform PO status/delay/etc., information to sales and production at the time of updating system.
  • Evaluate assigned vendor based on cost, quality, availability and reliability.
  • Weekly review of non-nettable report for assigned vendors, ensure debit/credit/return has been processed.
  • Review open order reports (R, 400) for assigned vendors and push out PO’s that have a later MRP “need” date and adjust incoming orders as needed.
  • Monitor and challenge price increases received from vendors, maintain up to date and accurate pricing in the system. Inform upper management of any and all price increases within the week received.
  • Maintain International vendor invoices, verify price and terms before submitting to accounting and keep and open line of communication regarding payment schedules with vendors to ensure we receive product on time.
  • Work with all divisions and departments to establish and maintain purchasing plans for both outsourced/turnkey products and internal production/raw material demands.
  • Minimize inbound transit cost while ensuring on-time delivery.
  • Be liaison with assigned vendors to ensure accurate communication of product specs and requirements; Conduct international phone call via skype and WeChat to follow up orders with vendors.
Leadership competencies
  • 3-5 years purchasing & logistics, sales/office administration experience.
  • Should be proficient in basic computer skills and knowledge of MS package (Excel, Word, etc.)
  • Understanding of procurement, shipment consolidation and logistics processes.
  • Bilingual: English and Mandarin
  • Attention to detail and ability to identify inconsistencies
  • Mathematical and analytical skills.
  • An individual that can work as a fast pace and under pressure in essential for this position.
  • Must be a self-starter with the ability to multi-task and work independently or collaboratively.

Education/Experience Requisites

  • High School Diploma required.
  • Bachelor’s degree or some college preferred
  • Physical demands: performs daily lifting and packing duties. Job demands frequent movement between office and warehouse.

 

 

POSITION TITLE:

Buyer / Logistics Coordinator

REPORTS TO:

Purchasing Manager

LOCATION:

City of Commerce, CA
In-Office Position

POSITION

Full Time Exempt: $62,400

Essential Duties & Responsibilities

  • The Logistics/Buyer Coordinator will be responsible for the organizing and scheduling of shipments from origin to final destination and completing all required shipping documentation.
  • Negotiating rates with freight shipping companies, striving towards the goal of lowering shipping costs while ensuring on-time delivery.
  • This position works with all departments, from sales to operations and has a tremendous impact on overall operational efficiency.
  • Facilitate communication between production, sales & distribution stages of PO status/delay/etc. to promote a healthy & efficient supply chain
  • Analyze and optimize logistical procedures; Ensuring that all processes and procedures align with local, state, and federal laws.
  • Handle and resolve any issues that arise with shipping companies, delayed shipments, etc.
  • Keep meticulous records of shipment information, invoices, bill of lading, etc.
  • Process purchase orders & arrange stocking materials based on min/max levels to ensure proper quantities are available on hand.
  • Review stock report with buyers to identify the urgency and prioritize delivery.
  • Communicate with Vendors, Freight Forwarder, Custom Brokers, Trucking Companies, and warehouses to insure on-time delivery.
  • Obtain, review, verify shipping documents by assigned vendor, update status in Reflections HP and work together with other buyers to collectively maintain the international inbound container spreadsheet.
  • Review all bills with all inbound logistics business partners to ensure its accuracy.
  • Assist in determining the cause for inventory misalignment and shortages and help develop solutions to solve recurring issues.
  • Assist with international calls to vendors as assigned for shipment arrangement.
  • Assist reviewing assigned vendors on purchasing reports; including but not limited to; open order report, daily past due report, inbound container report
  • All other duties, responsibility, reports, projects as assigned.

Other Responsibilities

  • Works with Quality Compliance department regarding compliance issues (First Article Process)
  • Maintain excellent knowledge of all product lines and relevant timelines across all divisions
  • Be well versed in usage of internal ERP, MRP, archiving and B2B systems
  • Assist with special projects and attend to other duties as needed at the direction of senior management

Education/Experience Requirements:

  • Bachelor’s degree in relevant course work
  • Minimum 5 years of relevant professional experience - REQUIRED
  • Strong understanding of procurement, shipment consolidation and logistics processes
  • Fluent in Mandarin Chinese & other languages is a plus! 
  • Be able to work and respond in different time zones as needed
  • Concise and accurate communication and negotiation skills
  • Strong analytical skills with attention to details and ability to identify inconsistencies

 

 

To Apply:

For questions or to apply please submit resume and cover letter to: applicants@ultrapro.com
Subject line should reference the positon(s) you are applying to.

Don't see a posting you'd like to apply for but still interested in a job at Ultra PRO?
Email your resume to: marketing@ultrapro.com with the subject line "Work for Ultra PRO"